Draft. Not yet reviewed by a lawyer.
Privacy policy
Controller: [your full name], [business address], IČO [number]. Contact: support@meetingcopilot.online.
In short: we don't store your audio, transcripts or suggested answers, and we never sell your data or use it to train AI. What you put into the app stays on your computer. We keep only what we need to run your account.
What we don't store
- Audio. It passes through our server to our speech-to-text provider and is not saved by us.
- Transcripts, questions and suggested answers. They pass through our server to the AI provider and are not saved by us.
- Your CV and notes. They are saved only on your own computer, encrypted, and sent with each request only to write that answer.
The meeting log
During a meeting, the transcript and suggestions exist only in the app's memory on your computer. When you stop listening, you can download them as a text file to a place you choose. They are deleted when you start your next meeting, press Delete now, sign out or close the app. We never receive the meeting log.
What we do store
- Your email address, to sign you in.
- Your minute balance and a history of minutes added and used.
- Purchase references from Paddle (not your card details; Paddle handles those).
- Technical usage records without any text: which AI model answered, how long it took and what it cost, and when you click "Not a question". We use them to keep the service fast and fairly priced.
Other people's voices
When you use the app, the other participants' speech is processed to produce text. You are responsible for meeting any notice or consent requirements that apply to you.
Who processes data for us
The AI and speech providers use your words only to produce your answer. They may keep requests for a short time (up to 30 days) for abuse checks and don't use them to train their models.
| Provider | Purpose | Location |
|---|---|---|
| Supabase | Accounts, minute balance | [EU region you chose] |
| Fly.io | Our server that relays audio and answers | EU (Frankfurt) |
| xAI (Grok) | Speech-to-text, and suggested answers if a Grok model is chosen | USA |
| Anthropic (Claude) | Suggested answers, and reading files you add | USA |
| Google (Gemini, paid tier) | Suggested answers, if a Gemini model is chosen | [check Google terms] |
| Paddle | Payments, invoices, tax | UK / EU |
| Resend | Sign-in emails | [check Resend terms] |
| Netlify | Website hosting | [check Netlify terms] |
Transfers outside the EU rely on the providers' standard contractual clauses or the EU-US Data Privacy Framework.
Legal basis and retention
We process your email, balance and usage records to provide the service you signed up for (contract). Purchase records are kept for 10 years as required by Czech accounting and tax law. Everything else is deleted when you close your account.
Your rights
You can ask for access, correction, deletion, restriction, portability, or object to processing by writing to support@meetingcopilot.online. You can complain to the Czech data protection authority (ÚOOÚ, www.uoou.cz).